About the job

Description

Owen Reed is seeking a Facilities Manager to join a leading law firm in London. This is a fantastic opportunity for a proactive and experienced professional to take ownership of all aspects of facilities operations within a dynamic and professional environment.

About the Role

The Facilities Manager will ensure the smooth and efficient running of the firm’s premises and support services. You’ll oversee building maintenance, health and safety compliance, office moves, budgets, leases, catering, cleaning, and contractor management.

This is a hands-on role that requires a confident communicator and strategic thinker with strong organisational and problem-solving abilities. You’ll work closely with internal stakeholders and external suppliers to maintain a safe, efficient, and welcoming workplace.

Key Responsibilities

• Leases & Property: Manage leases, rent, service charges, and rates.
• Building Maintenance: Oversee repairs, maintenance, and compliance to ensure buildings are safe and operational.
• Health & Safety: Ensure full compliance with health and safety regulations and best practices.
• File Storage: Manage off-site file storage contracts and promote the transition from physical to digital storage.
• Catering & Cleaning: Oversee catering and cleaning contracts, ensuring quality service delivery.
• Contractor Management: Negotiate and manage contracts with external suppliers and contractors.
• Budget Management: Prepare and monitor budgets, track expenditure, and identify cost-saving opportunities.
• Space Planning: Coordinate office moves, refurbishments, and space optimisation projects.
• Stakeholder Liaison: Communicate effectively with staff and stakeholders regarding facilities issues.
• Energy & Sustainability: Lead sustainability initiatives and promote energy efficiency across the firm.

About You

The ideal candidate will have:

• Previous Facilities Management experience within a professional services environment (essential).
• Strong communication and leadership skills.
• Excellent organisational and time management abilities.
• Proven budget management and financial acumen.
• Solid understanding of building systems, maintenance, and compliance legislation.
• A proactive, problem-solving mindset and the ability to manage multiple projects simultaneously.
• Confidence managing contractors and developing collaborative team relationships.