About the job

Description

Key Responsibilities

Office & Administrative Support

• Managing phone calls, emails, and correspondence
• Scheduling meetings, site visits, and client appointments
• Maintaining office supplies and general office organisation
• Filing and organising digital and physical documents

Project & Document Support

• Formatting architectural reports and presentations
• Managing drawings, plans, and revisions
• Uploading documents to planning portals or client systems
• Keeping project records up to date
• Tracking deadlines and submission dates

Client & Consultant Coordination

• Acting as a point of contact for clients, contractors, and consultants
• Preparing meeting minutes
• Assisting with tender documentation and proposals
• Supporting invoicing and fee tracking

Financial & Compliance Tasks

• Assisting with invoices and expense tracking
• Supporting timesheet collection
• Organising contracts and compliance documentation
• Ensuring records meet regulatory requirements

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Skills

Strong organisation and time management Attention to detail Good written and verbal communication Microsoft Office skills (Word, Excel, Outlook) web skills (xero, autoCAD) Ability to manage documents and schedules Professional and reliable attitude

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Supplemental Pay

no

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Other Benefits

no

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